Video Tutorial

Adding a Printer in Windows 10

  1. On your desktop locate the Install a Printer icon, double click to start the process.

    Printer icon
  2. The Devices and Printers window will be displayed. Select Add a printer which can be found towards the top of the window. Devices and Printers window
  3. 3 The "Add a Device" dialogue box will appear, listing available printers. Scroll through to locate the printer you require. If the printer is not shown, please see Searching for a Printer instructions below. Add a device dialogue box

    Double click on the printer you want to use and select Finish.

  4. The printer will now be displayed in the "Devices and Printer" dialogue box.

Searching for a printer in Windows 10

You may need to search for a printer if it is not listed in the "Add a Device" dialogue box.

  1. Select the blue link The printer that I want isn’t listed in the "Add a device" dialogue box and select Next. Add a device dialogue box with the option to search for a printer not listed highlighted
  2. The "Add Printer" dialogue box will open, select the second option "Find a printer in the directory, based on location or feature", then select "Next".

    The Add Printer dialogue box with the find a printer option highlighted
  3. 3 The "Find Printers" dialogue box will appear:
    • In the Name field type in a search term, the majority of printers can be found by searching for the building the printer is located in
    • The search term needs to start and end with an asterisk

    Select Find Now to locate the printer.

    Find printers dialogue box with the Find Now buttong highlighted
  4. The search results will be displayed:
    • Scroll to find the desired printer
    • Double click the printer name
    • The "Add Printer" dialogue box will appear, select Next
    • Ensure the "Set as Default" box is ticked then select Finish

    Please see the table at the end of this article for suggested search terms based on locations

    Add Printer dialogue box with set as default tickbox highlighted
  5. The printer will be displayed in the "Devices and Printers" dialogue box:
    • Check that it has a green tick next to it, this indicates it is the default printer
    • To make a printer default, right click the printer and select Set as Default
    The context menu for the printer in the Devices and Printers window

Search Terms to locate a printer

Table with suggested search terms for printers

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