This article will provide information on the Student Attendance monitoring process. 


Why is my attendance monitored?

As a registered student of the University, you are expected to attend all learning and teaching sessions.  Information on attendance and engagement is available in the Student Handbook, Academic Regulations section.

How is my attendance monitored?

Card readers have been installed at the entrance, or just inside, all timetabled University teaching rooms and lecture theatres.  You are expected to carry your Student Card at all times when on campus, and to use your card to record your attendance at all teaching events.

Your attendance will be recorded for all events on your timetable. Staff will record authorised absence.


What do I need to do to record my attendance?

You need your Student Card. You must carry your Student Card at all times while you are on the University campus.  The card readers are located near the entrances of all teaching rooms and lecture theatres (either just inside or outside the room).

How do I use the card reader?

When the blue light is showing on the reader, it indicates that registration is open for you to scan your card for that timetabled event.  

Touch your Student Card on the reader to record your attendance when entering the room.


If the green light flashes, then attendance has been recorded.


If the red light flashes, then you are not on the class list and your attendance has not been recorded
(Please double check that you are in the correct lecture)


When can I scan my card and what happens if I am a bit late?

The card readers will allow you to scan your card 30 minutes before the timetabled session begins, until the finish time for the event.  E.g. for an event that is timetabled from 09:00-10:00, you can scan your card between 08:30 and 10:00.


What do I do if my Student Card isn’t working?

If your card is not working report this to your department/school administrative office. 


What do I do if I’ve forgotten my Student Card?

If you forget your card you will automatically be marked as absent. However, for students local to Anglesea Building we are conducting a trial where you can pick up a temporary card from the admin office, which you can use in place of your official student card. The temporary card will be deactivated as soon as you resume scanning your official student card, and you should then return it back to the admin office. (Please do return the temporary cards if you want this service to remain free)


What do I do if I’ve lost my Student Card?

If you lose your Student Card you will need to purchase a replacement card. Select 'Replace a lost or damaged student university card' for information about how to replace your card.


What do I do if I am sick or cannot attend for some reason?

If you are unwell or are not able to attend your timetabled event, you must let your Department Administrative office know as soon as possible.


What happens if I swap a teaching event in my timetable on a one off occasion?

You must obtain an authorised absence for the event you are unable to attend and a member of staff will update your attendance record.


What happens if I attend a different teaching session to that indicated on my timetable as a permanent change?

You should only attend the sessions that are shown on your timetable. If you need to swap to an alternative group then this should be discussed with your unit lecturer(s) who will be able to request the change, which, once approved, will show on your timetable.


What happens if there is a last minute room change on my timetabled event?

If there is a last minute change then the attendance monitoring system may be expecting you in a different place or at a different time. Normally a lecturer would report this and non-attendance would not be recorded, however if you have been marked as non-attending for an event that was changed at short notice then please report this to your admin office.


What happens if I don’t scan my Student Card?

You will be registered as not attending your sessions. Poor attendance and/or engagement in your studies, with no extenuating circumstances, may lead to your withdrawal from the University.


If I’m going to be late can someone scan my card for me?

No, it is a disciplinary offence to deliberately falsify attendance, for example, to record students who are not present or to give your card to someone else to use to register you. If you are going to be late, you can still scan your card when you arrive at the session.  


Will my old style card work as I see other students with new cards?

Yes your old style card will work the same as the new style card.


Are Distance Learning and placement students required to swipe into teaching events?

No, Distance Learning Students will be monitored by Moodle logins and coursework submissions.


As an MPhil/Phd student I do not have timetable events, am I still monitored?

As a Postgraduate Research student you are not monitored as you do not have timetabled events. The new Policy applies to all students on taught courses and distance learning leading to a University award, full time/part time from level 4-7 of the UK Framework for Higher Education Qualifications (FHEQ)


Can I view my attendance data and check the data for accuracy?

When the new Policy is available for 2018/19 we are planning to have a 'Dashboard' facility so that students can see their attendance information. You are also able to request to see your attendance data and you can ask your personal tutor for this.


What do I do if I disagree with the attendance data recorded for me?

Once the 'Dashboard' is in place and if you find an error there will be a form you can fill in to report the error.


Why has attendance monitoring been introduced?

The purpose of this policy is to assist in identifying students who are potentially at risk of academic failure or withdrawing due to poor attendance and/or lack of engagement with their studies. This policy is being introduced to support student achievement and progression.


How will the information collected be processed?

It will be stored in the Student Attendance Monitoring System. The next stage will be for students to view their own attendance records.  


Will all my teaching events be monitored?

Currently Faculties have indicated Monitored Attendance sessions (MAS). Once the new policy is in place all teaching events will be monitored.


What student consultation has taken place?

The Student Attendance Monitoring and Engagement Board members include Sabbatical Officer - Vice President for Education and Democracy - Angel Layer.



If you have any questions please contact


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