WebEx can be used for conference audio/video calls. You can schedule meetings in advance or start meetings straight away, using a variety of different features.

Log in to WebEx

Sign in button with the University of Portsmouth logo in the right corner of the page

One off message for Microsoft Outlook

The first time you login to WebEx you will be prompted to install an outlook extension. Select 'Don’t show me again' unless you use Microsoft Outlook.

WebEx Outlook extension

Once logged in click the up arrow Up arrow to display the toolbar.

Message for Chrome and Firefox

When starting a meeting for the first time you will be prompted to install an extension to Chrome or Firefox, we would recommend that this extension is installed.

Start a Meeting

  • Select Meet Now from the list on the left hand side
  • A number of links and Meet Now highlighted
  • This will start a session

Invite and Remind

Add participants by selecting Invite & Remind.

Invive and Remind icon

Enter full email addresses and separate with commas.

Users will then receive an email with a URL to click to join the session.

Once users have joined the meeting you will see them listed in the top right hand corner under Participants.


You can hold the meeting with just audio by selecting the Connect to audio button shown below.

Connect to audio buttong


There is also the option of holding the meeting via video, for this you select Start my Video.

Video window

Share Screen

You can also share your screen using the Share Screen button. You can use this feature to show PowerPoint presentations or particular documents related to the meeting.

Share screen button

Whiteboard Feature

You can use the Whiteboard feature to allow all participants to view or/and take control and collaborate.

Record Feature

Select Record and Recorder to turn the function on.

Lock Room Feature

This feature can be used to stop participants joining the meeting late. Select Lock Room. This prevents any users with the URL connecting and interrupting the discussion.

For more information or training

Please visit Lynda.com to find a range of videos that cover all topics around WebEx alternately you can view the following articles on MyPort:

Supported browsers and systems can be found here.

If you are experiencing any issues, please contact the Service Desk on: 023 9284 7777 or e-mail: servicedesk@port.ac.uk.

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