This article provides instructions on how to use WebEx to start an unplanned meeting, and is for Staff and Students.
WebEx can be used for conference audio/video calls. You can schedule meetings in advance, start meetings straight away, using a variety different features.
How to start an unplanned meeting
One off message for Microsoft Outlook
The first time you login to WebEx you will be prompted to install an outlook extension. Select 'Don't show me again' unless you use Microsoft Outlook.
Message for Chrome and Firefox
When starting a meeting for the first time you will be prompted to install an extension to Chrome or Firefox. We would recommend that this extension is installed.
Start a Meeting
Invite and Remind
Add participants by selecting ‘Invite & Remind’.
Users will then receive an email with a URL to click to join the session.
Once users have joined the meeting you will see them listed in the top right hand corner under Participants.
You can hold the meeting with just audio by selecting the 'Connect to Audio' button below.
There is also the option of holding this via video so that all or some participants use their webcam, for this you select ‘Start my Video’