This article provides instructions on how to use WebEx to schedule a meeting in advance and is for Staff and Students.
WebEx can be used for conference audio/video calls. You can schedule meetings in advance or start meetings straight away, using a variety of different features.
Log in to WebEx
One off message for Microsoft Outlook
The first time you login to WebEx you will be prompted to install an outlook extension. Select 'Don’t show me again' unless you use Microsoft Outlook.
Once logged in click the up arrow to display the toolbar.
Message for Chrome and Firefox
When starting a meeting for the first time you will be prompted to install an extension to Chrome or Firefox, we would recommend that this extension is installed.
How to schedule a meeting
You can now log out of WebEx until the beginning of the scheduled meeting.
Users will receive an email with a URL for them to select. The URL will connect the user to the meeting and you will receive an email confirming the meeting details eg day, time, password
Edit a meeting
View your meetings by going to My Webex and then My Meetings. Here you should be able to select your meeting, once selected there is the option to Edit or Cancel the meeting. If you Edit the meeting you change the date, time, and add or remove attendees.
Invite and Remind
You can invite extra users or remind people by clicking on the 'Invite & Remind' button shown below.
Enter full email addresses and separate with commas.
Once users have joined the meeting you will see them listed in the top right hand corner under Participants.
You can hold the meeting with just audio by selecting the ‘Connect to audio’ button shown below.
There is also the option of holding the meeting via video, for this you select ‘Start my Video’.