This article contains information for University staff only.

 

Staff Portal Services

Some of the things you are able to do in the Staff Portal include:

  • Email a chosen group of students
  • Generate lists of students by class, unit, course
  • Generate photo class lists
  • Search for a student and view some basic details and information on MyPort 

 

Here are some general hints and tips for staff using the Staff Portal: 

Emailing

Emailing students from the Staff Portal

We recommend you compose text in Notepad and paste it into the Staff Portal email text area when you are ready to send it.  The Staff Portal email facility has a delay timer built-in which means if you are composing a long email, or if you leave and come back after a period of time, you will lose the text you have input.   Using Notepad also ensures that there is no formatting in the text you paste into your email in the Staff Portal.  Other services such as MS Word or Google Docs will include fomatting which may appear as symbols or additional rows and spaces pasted into the Staff Portal email.

 

Subscribe to your timetable

Select the ‘Subscribe to Calendar’ link.  Subscribing does not merge your calendars.  Your calendar can be hidden or displayed with ease via Google

 

Class Lists (timetable vs unit)

The ‘Class List’, through the timetable, shows all the students who would be attending that event.  The ‘Class List’, via unit, shows all students enrolled on that unit.  If you believe the data should match, and it doesn’t, contact your Department Timetabler to check that the data is correct.

 

List of students you don’t teach

You can view a student list with names, id numbers, and photos of students, for any unit or course by searching for them.  Select ‘My Services’ then ‘Photo Class List’, and enter the unit code or course code of the student list you want to see.

 

Unit Cordinators (UC) list is not up to date

‘Unit Coordinators’ or ‘Units you coordinate’ is taken from the data given in other corporate systems.  The Staff Portal displays that same data.  If you think your data is incorrect, please contact your Department Timetabler, or your Department Admin.

If you have any feedback or suggestions for enhancements to the Staff Portal, please email IS Service Desk.


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