How to get Microsoft Office

Option 1 Download Microsoft 365

You can subscribe to Office 365 for free which allows you to download the full Microsoft Office 2016 suite. Microsoft Office 2016 can be installed on up to five desktop devices (including Macs), five laptops and five smart phones.

The subscription to Office 365 means you can also access the web based versions of the full Office suite, including Word, Excel and PowerPoint so you can access your files on your smart phone or tablet.

The subscription can be renewed for free on a 4 yearly basis as long as you are a student or member of staff at the University.

If you do not resubscribe, Office will switch to a read-only mode so you are still able access your work but you would need to pay to resubscribe to get full functionality again.

To sign up for a free Microsoft Office 365 account and download Office 2016 click here

To learn more about Office 365 visit the Office 365 Learning Centre.


Option 2 Microsoft Home Use Program

This article provides information for STAFF about the Microsoft Office software available to install on a home computer.

This is particularly useful as it provides access to Visio and Microsoft Project which are not available via the Office 365 subscription.

The Microsoft Campus Agreement enables University of Portsmouth staff to install copies of Microsoft Office on a home computer. The cost for each item of software is £9.95, delivered through digital download (Physical Media is an additional £11).

Note: University of Portsmouth staff are allowed to purchase either Office Professional Plus or Office for Mac but not both. Additionally, staff can purchase one of each of the other products available from the online store.

Important Information

The new Microsoft licensing rules for "Home Use" software now only allow personal purchases from a named individual. Your department will no longer be able to purchase the software on your behalf. Any reimbursements require a separate arrangement with your Faculty or Department, and are not something that IS can advise on.

The 2016 versions of Office, Project and Visio are only compatible with Windows 7, 8, 8.1 and 10. The application will not run on Windows XP or Vista.


Software available for purchase

All software is distributed through a download by default but you can purchase the media which will incur an additional £11 to cover packaging, shipping and handling costs.



Microsoft Office Professional Plus 2016
Microsoft Office Home & Business 2016 for MAC
Microsoft Project Professional 2016
Microsoft Visio Professional 2016

If you would like to take advantage of this service please complete the Microsoft Home Use request form.

Please ensure you read the document linked below regarding Microsoft Home Use licenses.
TERMS AND CONDITIONS for Employee Home Use Program




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