This article contains information for University staff only.

The Student Records system is used by the University to manage a student's personal and academic details and encompasses areas such as:

  • Students' personal details
  • Fee related information
  • Course information
  • Unit information/registration
  • Graduation information
  • Administration of research students

Student Records also provides information to other University systems via a variety of interfaces, e.g. Timetabling, University Cards & Library. In addition, data extracted from Student Records is used to meet many of the institutional statistical requirements such as the Higher Education Statistical Agency (HESA) returns.

Click this link for Manuals and Resources 

Student Records Training

IT Training offers a suite of training courses to support the initial use of the system. Please note that SR01 View Student Records is a pre-requisite of all the other courses.

SR01 View Student Records 
SR02 Student Curriculum Management 
SR03 Student Course Management 

The University password policy states that passwords must be changed a minimum of once a year. To change your Student Records password please use the smartlink to the Self-Service application on the Student Records Main Menu screen. The password must be at least 8 characters, and contain a combination of numbers and letters. 'Special' characters, for example &^%$, will not be accepted. For those with Discoverer Desktop access only, the application can be accessed via this link Password Self-Service Application.

Discoverer Desktop Training

Discoverer Desktop is the reporting tool for both the Admissions and Student Records modules of the Student Records system.  Booking via the Student Records Representative is not required.

DISCO1 Discoverer Desktop

 

The University password policy states that passwords must be changed a minimum of once a year. To change your Discoverer Desktop password please use the Password Self-Service Application. The password must be at least 8 characters, and contain a combination of numbers and letters. 'Special' characters, for example &^%$, will not be accepted. Please note, this link should only be used by those with Discoverer Desktop access only. For those with Student Records access, the Self-Service Application is accessible via a smartlink on the Student Records Main Menu screen.

Board Training

Academic Registry provide training on the processes supporting: Assessment mark input, Unit Assessment Boards, and Board of Examiners. For further information contact SRBT@port.ac.uk.

Booking procedure

To view our scheduled events please see the IT Training Schedule.

As training will result in a user being given access to one of the University's corporate systems, bookings will only be accepted through the appropriate Student Records Representative.

If you have any special requirements associated with your attendance at this event, please contact IT Training as soon as possible, so we can make appropriate arrangements.


 

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