This article contains information for University staff only.

Welcome to Windows 10

This article will introduce you to some of the essential features of Windows 10. Select a link below to quickly locate the information you need.

Contents

Video Tutorial

Logging in

Signing out

Shutting Down or Restarting

Locking your PC or Laptop

Changing the Desktop Background

Adding a printer in Windows 10

Accessing and running Software

Accessing the N and K Drives

Setting Default Applications for opening files

Video Tutorial

The video below covers, logging in, changing the desktop background, accessing program and applications, accessing the running software and accessing the N and K Drive.

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Logging in

  1. If needed power on the PC or laptop.
  2. The lock screen will appear. Click on the screen to start the sign in process.
  3. Type in your University username followed by your University password.
  4. Either press enter on your keyboard or select the arrow on your screen.
  5. Your desktop will appear.

Windows 10 log in screen

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Signing out

  1. Select the Start Menu icon which can be found at the bottom left of your screen.
  2. Select the Account icon, a context menu will appear.
  3. Select "Sign out".

The sign out option in the Account sub-menu highlighted

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Shutting Down or Restarting

If you wish to shut down or restart the the machine please follow these instructions:

  1. Select the Start Menu icon which can be found at the bottom left of your screen.
  2. Select the Power icon, a context menu will appear.
  3. Choose to Shut down or Restart the machine.

The context menu which appears after the power icon is pressed in the Start Menu

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Locking your PC or Laptop

If you need to leave the PC or laptop you are using unattended, even for a few seconds, it is important to lock the device. If you do not lock the device it would be very easy for someone to access and compromise your network account, files and any online services that you are logged into.

Method 1

  1. Press the "Window" key and the "L" key on your keyboard together.
  2. The University Lock screen will appear,your device will be locked.

The hotkey on the keyboard locking the PC which is Windows key and L

Method 2

  1. Select the Start Menu icon which can be found at the bottom left of your screen.
  2. Select the Account icon, a context menu will appear.
  3. Select "Lock".The University Lock screen will appear,your device will be locked.

The button to lock the PC in the Start menu

Unlocking your PC or Laptop

  1. Click on the screen, the sign in screen will appear.
  2. Type in your password and press enter on the keyboard.

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Changing the Desktop Background

When you first log in there will be a standard desktop background which you may wish to change. There are two methods of changing the background.

Method One:

  1. Select an image you have previously saved in your N Drive.
  2. Open the image by double clicking on the file name.
  3. Right click on the image and select "Set as background". The background image will now be set.

The set as background option in the context menu of an image

Method Two:

The second method involves using theSettings menu. For instructions please see the link to the "Customising the Windows 10 Desktop" article below.

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Adding a Printer in Windows 10

  1. To install a network printer select the "Install a Printer"icon on the desktop.
  2. Install a printer shortcut

  3. Select "Add a Printer".
  4. The add a printer link highlighted in the Devices and Printers window

  5. Scroll to locate your printer. Double click on the printer name.

  6. A list of network printers

  7. A dialogue box will appear, select "Finish".

    A confirmation window with Finish highlighted

Printer that require a username

Some printers require of you to enter your username in the printer settings. Instructions on how to do that are bellow. Please note that the university uses a variety of printers so the instructions may not be helpful. In those cases please contact service desk by calling 7777 or +44 (0)23 9284 7777, or sending an email to servicedesk@port.ac.uk.

  1. Go to Devices and printers by clicking on the Install a Printer icon on your desktop
  2. Right click on the printer which requires a username and then choose Printing preferences
    The context menu of the printer with Printing preferences highlighted
  3. On the window that appeared click on the Job Handling tab.
    The main window of Printing preferences with the Job Handling tab highlighted
  4. On this window tick User name to enable the field and enter your username e.g. bloggsj
    The Job Handling window with the User name field highlighted
  5. Click OK

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Accessing Programs and Applications

  1. Open the start menu by clicking on Start Menu.
  2. Start menu highlighted in the toolbar

  3. A list of all programs and applications will be displayed, scroll to the desired program, select a program / application to open it.

The programs and application are of the start menu highlighted

For more information on the Start Menu please see the "Customising the Start Menu in Windows 10" article below.

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Accessing and running Software

Windows 10 has Office 2016 and web browsers pre-installed.

Other University delivered software can be launched via AppsAnywhere.

The AppsAnywhere shortcut will be located on your Windows 10 desktop.

an AppsAnywhere shortcut

  1. Double click on the icon to open AppsAnywhere.
  2. Select "Launch" to open the program.

The Appsanywhere portal


Accessing the N and K Drives

  1. To access the N and K drive select the File Explorer Icon from the Task Bar.
  2. The File explorer icong highlighted in the Quick launch toolbar section

  3. Alternatively select the “This PC” icon on the desktop.

  4. This Pc shortcut

  5. The File Explorer dialogue box will open. Select the drive you require from the left-hand menu.

The navigation pane highlighted

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Setting Default Applications for opening files

You may wish to open files with specific applications. For example you may want to open PDF documents using Adobe Reader rather than the default MS Edge. To achieve thisyou will need to change the default application for the PDF file type.

  1. Open the Start Menu and select the Settings Icon.The settings icon in the start menu highlighted
  2. The Windows Setting Window will appear, select "Apps".Apps menu in Settings highlighted
  3. Select "Default apps" from the left hand menu.
  4. Select "Choose default applications by file type".Choose default aplication by file type highlighted in the Default Apps sub-menu
  5. A list of file types will appear (it may take a minute). Scroll down the list to locate the file type you wish to change.
  6. Select the icon next to the file extension. The icon will be displaying the current application that is used to open files of this type.
  7. A dialogue box will open, listing alternative applications you can use use to open files of this type. Select the application you wish to use. The icon will change reflecting the change you have made.The default programe for PDF files highlighted
  8. To close settings select the (X) Exit button located in top right of the window.
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