This article provides information on Student Attendance Monitoring.
On campus students are expected to attend and engage with ALL timetabled teaching sessions. Since January 2018 attendance has been recorded by scanning your Student Cards at card readers at the entrance of all teaching rooms. Please carry your student card with you at all times to register your attendance.
Why is my attendance being monitored?
We want to make sure that you get the most out of your education and the time you have at the University, and a large part of this involves attending all of your timetabled sessions. The more you attend the better you do. Research shows good attendance helps students enjoy university and get better grades. Monitoring attendance also helps staff support students who could benefit from further academic or wellbeing support.
How is my attendance monitored?
You will be able to register your attendance by scanning your Student Card on card readers installed at the entrance, or just inside, of teaching rooms and lecture theatres. You will need to have your Student Card with you so you can record your attendance at all teaching sessions that are on your timetable. If you are unable to attend your lecture for good reason, staff will record authorised absences if you complete an Authorised Absence Form. You can ask at your school office for the form if you haven't already been provided with a link.
Examples of potential 'Authorised Absences' are: medical appointments, police registration/visa compliance, representing the University at sport or other learning/field trips.
How and when do I use the card reader?
Swipe your Student Card against the card reader when the blue light is showing 30 minutes before the timetabled session begins until the end of the session. So if your lecture is timetabled from 9.00am-10.00am you will be able to scan your card between 8.30am and 10.00am.
What happens if I don’t scan my card?
Your attendance won’t be registered and you will be recorded as absent. We have a legal obligation to report attendance to external organisations such as the Student Loan Company and UK Visas and Immigration office. Students on Tier 4 Visas who regularly miss sessions could jeopardise their student visas and not complete their courses. Spot checks will be carried out during the year, and sanctions are in place for students who falsely register anyone’s attendance.
What if I’ve forgotten my Student Card?
You will be marked absent for the session and you must remember to bring your card with you so that you are not recorded as absent again.
What if I’ve lost my Student Card?
You will need to purchase a replacement from the online store or pay at University House. The card can be collected from the Student IT Help Centre by the Students’ Union.
What if I can’t attend a session?
If you are unable to attend a session you need to have an authorised approval. Guidance on how to obtain authorised approval will be issued by your School/Department Administrative Office. Authorised absence will be gained for exceptional evidenced absence, for example medical appointments, police registration/visa compliance, representing the University at sport or other learning/field trips.
What happens if I attend a different teaching session to that indicated on my timetable as a permanent change?
You should only be attending sessions that are on your timetable, but if you need to swap to an alternative group make sure you discuss this with your unit lecturer who will be able to help request this change. Once this is approved it will appear on your timetable and you will be able to register your attendance at these sessions with no problem.
If I’m going to be late can someone scan my card for me?
No. Please don’t ask your friends or anyone else to scan your card and register you for your teaching sessions as this is a disciplinary offence. If you’re going to be late, you can still scan your card when you arrive at the session.
Will my old style card work as I see other students with new cards?
Yes your old style card will work the same as the new style card.
Are Distance Learning and placement students required to swipe into teaching events?
No, Distance Learning Students will be monitored by Moodle logins and coursework submissions.
As a MPhil/Phd student I do not have timetable events, am I still monitored?
You won’t be monitored due to having no timetabled events. The new Policy applies to all students on taught courses and distance learning leading to a University award, full time/part time from level 4-7 of the UK Framework for Higher Education Qualifications (FHEQ).
Can I view my attendance data and check the data for accuracy?
Attendance information will be available from within the 'Course Details' and 'Unit Details' sections of MyPort. You can check for accuracy by clicking on your overall attendance graphic to display the detailed attendance records.
What do I do if I disagree with the attendance data recorded for me?
If you disagree, please contact your department or school admin office.
How will the information collected be processed?
The information collected will be stored in the Student Attendance Monitoring System. It will be used to monitor engagement and attendance, and also provide us with analytics that may be used to enhance teaching and timetables in the future.
Will all my teaching events be monitored?
Yes, all teaching events will be monitored.
What student consultation has taken place?
There has been extensive consultation with students through the Students’ Union, focus groups and the Student Staff Consultative Committee The Student Attendance Monitoring and Engagement Board members also include Sabbatical Officer - Vice President for Education and Democracy - George Pykov.
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